How to Keep Fonts When Sharing PowerPoint Presentations

Different computers are likely to have different fonts, especially when the two computers have different languages, like one in English and one in Russian. In that case, if you send a PowerPoint presentation to another computer, the font differences may cause some formatting issues.

Question: How can I make my PowerPoint presentation set in stone so that other computers won’t alter the font even if they don’t recognize it?


In fact you can keep the fonts when saving the PowerPoint file so that the fonts you used will come with you to anywhere.

Tips: Remember to embed only the fonts you used not all the fonts to reduce the file size.

Then let’s see how to embed fonts in PowerPoint 2010:

Step 1: Start by clicking “File” on the top-left and then click “Options” on the left pane.

Keep Fonts in PowerPoint-1

Step 2: Once you have the PowerPoint Options window open, select the “Save” tab and then check the “Embed fonts in the file” checkbox.

Keep Fonts in PowerPoint-2

Step 3: You then have the option to include all of the characters (increases the file size) or only the characters used (reduces the file size).

If you’re using PowerPoint 2007, you can click on the big round Office button at the top-left and then clicking on the “PowerPoint Options” button at the bottom of the menu that appears.

If you’re using PowerPoint 2003, you can access the “PowerPoint Options” from the “Tools” menu on the top menu bar (“Tools” → “Options” → “Save” tab).

Related posts:

  1. Where and How to Upload Your PowerPoint Presentations for Sharing Online
  2. 5 Tips for Making Right PowerPoint Fonts
  3. How to Set Right Mouse Click to Go Back When Viewing PowerPoint Presentation
  4. Send PowerPoint Presentations in Video or DVD Movie
  5. How to Count the Number of Words in PowerPoint 2003/2007/2010

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