Problems & Solutions of Emailing Your PowerPoint with Embedded Video

You probably think email PowerPoint presentation with embedded video couldn’t even be regarded as a topic. It is so easy – just add the PowerPoint file to the attachment when you’re writing the email. Wait a second. Think twice and you will find that a lot of problems may occur and that’s why we need to dig into this topic deeply today.

Let’s make is a Q & A style to list the problems you may encounter and try to give a reliable solution.

The recipient cannot open the PowerPoint presentation

There may be two reasons:

• 1. He doesn’t have Microsoft PowerPoint program installed. He can install Microsoft Office Suite (PowerPoint included), but that will cost a fortune. Since your recipient just need to view the PowerPoint file, you can suggest him to install the free PowerPoint Viewer.
• 2. Second, he has PowerPoint installed, but the wrong version. PowerPoint 1997-2003 save file as PPT format while PowerPoint 2007 and 2010 save as PPTX and PPT format. So the PowerPoint will not open if the recipient has older PowerPoint versions. In this case, he needs to install the compatibility pack. The compatibility pack enables older PowerPoint to view most PowerPoint 2007 files in compatibility mode. However, the compatibility mode has drawbacks: some elements or effects are changed or missing.

The recipient cannot playback the embedded audios, videos and other multimedia files

It’s a tricky when you say embed audios, videos and other multimedia files in PowerPoint file, in fact, they are not. To make the output PowerPoint file reasonably small in size, PowerPoint just add hyperlink to track the path where these files are located on your computer. You can solve this problem by:

• 1. Put the presentation file and all the music, video and other multimedia files to a same folder. Package the entire folder into one archive file and send it to others. WinRAR and 7-Zip are recommended to archive your presentation files for emailing perfectly.
• 2. Convert your PowerPoint to video. Moyea PPT to Video Converter will help you to convert PowerPoint to popular video formats like MP4, AVI, WMV, FLV, etc. and keep all the original animations, transition, audios, videos and other multimedia files in the output video.

The problem is that the archive file or the output video file may be too large to attach to email. Take the most popular Gmail for example, the attachment file size cannot exceed 25M. That’s another question that bothers.

How to reduce the PowerPoint presentation file size for emailing

If the PowerPoint presentation is too big in file size, it will be too difficult to Email. You can further convert the output video to SWF file to reduce up to 90% of its original file size. Before that, just remember to choose FLV as output format when converting PowerPoint to video.

Then run Moyea FLV Editor Ultimate to edit the FLV video and output as SWF file.

Related posts:

1. A Concise Collection of PowerPoint to Video Solutions
2. How to Share a YouTube Video-embedded PowerPoint Presentation at School Where YouTube is Blocked
3. Send PowerPoint Presentations in Video or DVD Movie
4. How to Make Graduation PowerPoint Presentation and Finalize It in Video
5. How to Upload PowerPoint to YouTube with Animations, Transitions, Sound and Video