How to Print PowerPoint Slides with Notes

Someone on Yahoo Answers today asked this PowerPoint 2007 Print question:

  • "I am making a PowerPoint project on American History. I want to print a handout of a slide with notes. How can I print the slide while leaving room for students to take a note?"
  • You know, PowerPoint has a feature that can print out your handouts for audience. You can print a maxim of 9 slides on a single handout page. However, you’d better set it as 2 or 3 slides per page if you are going to leave room for students’ note taking.

    Generally, you can choose to print by Handouts. But this case is different. You are recommended to choose to print by Note Pages option for note margin. Necessary for the students – your audience.

    Then how to print a slide with notes in PowerPoint 2007? Follow the 7 steps below. Easy and quick!

    Print Slides with Notes in PowerPoint 2007

  • Step 1: Go to your PowerPoint 2007 presentation, select the Office button > Print to enter the Print dialog box.
    If you are using PowerPoint 2003, then choose File > Print… to display the Print dialog box.
  • Step 2: In the Printer drop down list, choose a proper printer you want to use for the slide(s) with notes.
  • Step 3: Under Settings tab, in the dropdown list that includes Print Layout and Handouts, select Notes Pages (print slides with notes) in the Print Layout section.
  • Step 4: To preview how the slide(s) look like, click the Preview button.
  • Step 5: To get back to the Print dialog box, click the Print button.
  • Step 6: You can also make other Print settings, e.g. the copies you want to print, Portrait Orientation, to print in black/white or color, etc.
  • Step 7: Finally, click OK to start your printing.
  • Easy, isn’t it? Personally, I think printing PowerPoint slides is not that friendly to the environment. Why not choose a more green way to share your PowerPoint lecture with students? For example, save your course slides in polish PDF, or convert it to DVD or video that requires no waste of paper.

    Less printing for greener planet!

    Related posts:

    1. How to Print Slides in PowerPoint 2007
    2. How to Publish slides to a Slide Library
    3. How to add a transition between slides in PowerPoint 2010
    4. How to Edit Recorded Narration for PowerPoint Slides
    5. How to Insert Outline Text from Word to PowerPoint 2007

    Reprint Policy:
    All posts on this blog are created for non-profit sharing by the blogger staff of Moyea Software. You can reprint them without any fee, but are required to quote each source link on Moyea PowerPoint E-Learning Center ( and keep all original hyperlinks within.

    9 Comments to 'How to Print PowerPoint Slides with Notes'

    Subscribe to comments with RSS or TrackBack to 'How to Print PowerPoint Slides with Notes'.

    1. Isabella_OTeam said,

      Thank you for these tips on printing PowerPoints so that students can take notes! It sounds like you have some great knowledge to share about PowerPoint. Have you been to the Microsoft PowerPoint Facebook page (

      I’m sure the users over there would really appreciate your advice and tips!

      Thanks again!

      MSFT Office Outreach Team

    2. medical assistant said,

      this post is very usefull thx!

    3. Francoise Balson said,

      A big thank you for your article post.Really thank you! Will read on…

    :: Trackbacks/Pingbacks ::

    1. Pingback by How to Print PowerPoint Slides with Notes | PowerPoint E-learning … « PPT Converter - on April 19th, 2010 at 4:15 AM

    2. Pingback by Xerox Phaser 6130/N Color Laser Printer | Best Color Laser Printer - on April 19th, 2010 at 9:43 AM

    3. Pingback by Hardwood Floor Polish- Polishing Vinyl Floor -wood floor finish - on April 20th, 2010 at 1:35 AM

    4. Pingback by Black Coffee Maker The Carrot, the Egg and the Coffee Bean - on April 20th, 2010 at 3:13 AM

    5. Pingback by How Visual Aids Undermine Presentations – 3 Ways you May Be Boring your Audience to Tears | Health: Diet & Fitness, Mind & Mood, Longevity, Conditions Guide - on April 25th, 2010 at 9:17 PM

    6. Pingback by Where can I find or order or make for printing note cards for real estate business tropical thank yous ect? | Make Business Cards - on April 29th, 2010 at 1:22 AM

    Leave a Reply

    You must be logged in to post a comment.