How to Email a PowerPoint Presentation

PowerPoint is a perfect tool to create dynamic contents. But sometimes you may find it incompatible with your email service, for a PowerPoint file usually has too large a size to upload.

To solve the problem, you should first

Reduce file sizes
Images frequently take up a lot of space in PowerPoint that leads to great difficulty in emailing. Then it should be the first step that you reduce the size of a PowerPoint file. This can be done with related tools in PowerPoint.

a. Turn off Fast Saves. This will mean that any changes you make, such as deleting a slide, will get instantly reflected in the file size. Select Tools > Options > Save and untick the box that says Allow fast saves.

b. Use the built-in compression tool of PowerPoint. This tool can be found on the Picture Toolbar. To turn on the Picture Toolbar you select View > Toolbars > Picture. To compress the size of a picture, simply click on the picture and then press the Compress Pictures button on the Picture Toolbar (5th button from the right). The alternative is to right click on a picture and then press the compress button.

Note: You can play around with the settings but we generally use All pictures in the document and Print resolution and tick both of the options. This keeps the picture quality to a high level but reduces file size.

After you have compressed the pictures in the presentation, try the following tips if you still find that you are having problems sending a file:

1. Split the presentation into two or more files. So you can send the smaller PowerPoint segments in twice or more times.

2. Send it through a large email service. Recommended: YouSendIt (www.yousendit.com). The email service allows you to send a 25-MB file with no problem.

3. Stick it onto a CD or memory. Stick and send it in the post he third method (and the one that often works the best) is to. The disadvantage is that it usually gets there within a couple of days.

4. Save it onto video or DVD. This method works well when you are to send a video-embedded presentation. Because it can avoid the loss of audio and video clips during emailing. It is also beneficial to prevent the sent presentation from unwanted modification. Related tools: Moyea PPT to DVD Burner Pro (convert PowerPoint to DVD and video), Leawo PowerPoint to DVD

OK, now you must get a clear idea of emailing PowerPoint presentations. Why not have a try with these tips?

No related posts.

Reprint Policy:
All posts on this blog are created for non-profit sharing by the blogger staff of Moyea Software. You can reprint them without any fee, but are required to quote each source link on Moyea PowerPoint E-Learning Center (http://www.dvd-ppt-slideshow.com/blog/) and keep all original hyperlinks within.

15 Comments to 'How to Email a PowerPoint Presentation'

Subscribe to comments with RSS or TrackBack to 'How to Email a PowerPoint Presentation'.

  1. LigoneniMouri said,

    I’m new to this blog. Apologize for asking this though, but to OP…
    Do you know if this can be true;
    Thanks :)

  2. Carol Burnett said,

    Well written. It’s an enjoyment to read fluent articles like this.

  3. Frank said,

    Thank u!

  4. Tom @ Leica Cameras said,

    Those are soo cute, really brightened my day! Thanks for sharingTom

  5. Marketing Leads said,

    One has to focus specifically within niches, and leads that are prone to receiving the right contact can provide a great source of customers and ultimately income for the company.

  6. Public Speaking Resources said,
  7. Dorthey Vanpelt said,

    The best unlimited file hosting on the web

  8. Tips for Diet said,

    Reform Give,attitude sky walk conclude rise race reflect escape question since connect very their expert side of lean definition servant high complex insist every yesterday if support average deal decide clear turn mean challenge story colleague instrument fit defence passage picture adult pool exchange area hit moment walk response stand addition species far fly sorry sentence agree well therefore much since clean escape imagine court other distance profit other case accompany though reach reduction car medical design either shut name want cut ordinary settlement trip plate south watch health branch vary investigate

  9. pienceKig said,

    i truly adore your own posting way, very attractive.
    don’t quit and keep writing as a result it just good worth to follow it.
    looking forward to looked over a lot more of your web content, have a great day :)

  10. Jacob said,

    Hey, wow, this is top notch stuff, i enjoy it allot.Cheers

  11. Sheridan Vallely said,

    I love Flash Forward :)

  12. backcountry said,

    Thanks very good for report, I follow your blog.

  13. youtube mp3 converter said,

    Good post, thanks

:: Trackbacks/Pingbacks ::

  1. Pingback by In a PowerPoint presentation, how do you make an mp3 song run continuously through the presentation? | Downloadable Songs - on December 15th, 2009 at 10:55 PM

  2. Trackback by sam - on August 25th, 2010 at 12:24 PM

Leave a Reply

You must be logged in to post a comment.